The rules surrounding travel pay vary based on several factors. Whether workers are traveling on assignment, driving company vehicles or their own cars are just a few items that must be considered when tackling this confusing topic. To complicate matters, commuting time, waiting time and on-call time are also governed by FLSA and usually intersect with travel time.
Many employers do not understand how or when to compensate an employee for time spent traveling to destinations other than a regular work-site. Sending employees to conferences and other work-sites using commercial travel and personal vehicles adds to the mix of questions that often arise and cause FLSA errors which can be very expensive come audit time.
The rules surrounding travel pay vary based on several factors. Whether workers are traveling on assignment, driving company vehicles or their own cars are just a few items that must be considered when tackling this confusing topic. To complicate matters, commuting time, waiting time and on-call time are also governed by FLSA and usually intersect with travel time. Many employers do not understand how or when to compensate an employee for time spent traveling to destinations other than a regular worksite. Sending employees to conferences and other worksites using commercial travel and personal vehicles adds to the mix of questions that often arise and cause FLSA errors which can be very expensive come audit time.
This information-filled webinar will enable you understand how and when to compensate an employee for travel time by addressing the four W’s that must be asked and answered.
- Travel Pay: Who is Traveling?
- Overtime Exempt
- Overtime Eligible
- Independent Contractor
- Travel Pay: Where?
- Travel to and from work
- Travel to a conference
- Travel to and from a customer’s location
- Travel to various job sites
- Travel Pay: When?
- Travel during the regular workday
- Travel on days off
- Travel during the evening hours
- Travel Pay: What Mode of Transportation?
- Planes
- Trains
- Automobiles
Employee travel errors can result in a well-meaning employer facing an FLSA lawsuit stemming from little or no compensation for time spent traveling for work. Employers must also keep in mind IRS rules on reimbursing travel expenses, including changes made by the Tax Cuts and Jobs Act of 2017. These rules must be followed in order for travel reimbursements to be excluded from employees’ taxable wages. We will discuss this and more in this one-hour webinar.