The organization has amassed a jumble of records and files, both paper and electronic, that needs to be managed and maintained. With so much information, how do you know which documents, files and records to keep, which to destroy and how long to keep them?
The process of organizing, storing, archiving and destroying an organization's critical human resources-related documents can be very daunting. Not only is it important to know what information is stored and where, it's imperative that a records management program keeps the organization in compliance with government regulations. With just one misstep, you could be putting the organization in legal jeopardy and risk fines, investigation and possible litigation. Do your employees know your procedure for file maintenance?
Don't spend one more day struggling to weed through crammed file cabinets, boxes of CDs or old hard drives looking for the information needed! Create a records management system that streamlines the storage and access of all critical employment information — and keeps you legally compliant!
What You'll Learn
- How to determine record importance and sensitivity
- Guidelines for access, retrieval and storage of both paper and electronic files
- The dos and don'ts of disposal
- The lifecycle of a record — how to determine a record's retention and storage period
- Why email, voicemail and IMs may qualify as records
- Safeguards for Web content — including blogs, cookies and more; and how it may affect security of information
- The risks of removable media and the benefits of monitoring copy, scanner and fax use
- And much more!
Who Will Benefit
Employee benefits human resources professionals, small business owners and any employee responsible for developing and/or maintaining an effective HR records retention, access and destruction program.