Outlook®: Tips, Tricks and Secrets Unlocked

1:41 pm - 1:41 pm

Check in at 1:41 pm

$69/Person

Continuing Education Credits: CEU: 0.3 CPE: 3 

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Events Near

Dulles, VA 20149

Outlook®: Beyond Email and Calendar

1:41 pm - 1:41 pm

Check in at 1:41 pm

$69/Person

Continuing Education Credits: CEU: 0.3 CPE: 3 

Choose an Event

Events Near

Dulles, VA 20149

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Overview

Take control of your workday.

Instant communication, flawless organization and time management skills are at the heart of today's modern business practices. Microsoft® Outlook® is the definitive email, scheduling and contact management tool in business today. If you are working in the business world today, most likely you are using Outlook as a cornerstone of your communication efforts. If you are new to this program, this seminar will quickly give you an edge to navigate your communications efficiently and effectively. If you are someone who uses this program every day, you may not be using Outlook to its fullest potential.

In this morning session, we'll cover:
  • Ways to maximize internal and external email communications
  • Build and maintain your contact information center
  • Confidently navigate Outlook and learn how to manage your schedule to the minute
  • Quickly prioritize your "to do's" and assign tasks to others
  • Experience improved efficiency and increased productivity
  • Save, organize and share vital communications with ease
  • Read, manage and create new messages, set up signatures, and activate the Out of Office Assistant
  • Create new appointments, contacts, contact groups and distribution lists
Outlook integrates email communication, to-do lists and tasks, resource tracking, storage and meeting management into one amazing multi-faceted software program.

Sticky notes, meeting reminders, lists of daily tasks or any other manual system you might be using now could be made more efficient, effective and helpful with the use of this powerful productivity program. If you need to organize, track, store and share different types of information to manage work and personal schedules, then this training is for you.

Participants will come away from this workshop with a greater understanding of Microsoft Outlook and its versatility as a desktop information manager. Enjoy a new appreciation for a system that enables and encourages efficiency, productivity and control.

Agenda

Manage the Outlook® Environment

  • Customize your Outlook settings and views to tailor the workspace that works for you
  • Set up additional mailboxes
  • Create signatures easily, and learn multiple ways to sign your email from professional to personal use
  • Learn to customize your Auto Reply messages to communicate as much, or as little, information as you would like people to know
  • Store and share information with attachments, saved messages and printed tasks or contacts
  • Find the messages, folders, tasks, contacts and your calendar you need to by learning how to search
  • Categorize incoming messages to get organized efficiently and effectively
  • Discover the power of the right click

Manage Messages

  • Learn exciting organizational tips to help you become more organized with Outlook
  • Manipulate your messages – create, reply or forward, save, sort, store – and so much more
  • Format text to send a clear, concise message to your audience
  • Use Quicksteps to save time and increase productivity
  • Organize and sort your messages and folders to make your inbox even more manageable
  • Sort messages, Folders and folder navigation, clean up, flag and ignore messages

Manage Schedules, Contacts and Groups

  • Demystify calendar setup – customize viewing details, work times and calendar sharing
  • Learn what you need to successfully schedule meetings and resources
  • Create and update contacts, notes, and tasks
  • Alter contact groups for convenience – all of your contacts in one place and organized based on your needs

Overview

How to organize, customize and get the most out of Outlook.

Microsoft Outlook: Beyond Email and Calendar is the afternoon session that will give you the next step to taking this important program from something you use every day, to your own personal organizational and management tool it has the potential to be. This half-day, hands-off seminar covers the more advanced features of Microsoft Outlook; topics may include task and project management, productivity tools, mail merge and other program integration.

In this afternoon session, we'll cover:
  • More in-depth and advanced features of Outlook
  • How to take messages to the next level
  • Master your calendar and contacts
  • Prioritize your "to do's" and assign tasks to others
  • Manage multiple calendars to overlay schedules and better examine your availability
  • Take advantage of reminders and meeting notes
  • Make your contacts work for you by managing multiple address books
  • Learn tips on how to maximize Outlook's ability to work with other Microsoft programs such as Word and OneNote®
Microsoft® Outlook® gives us the ability to streamline and organize our busy lives with a collection of key productivity tools.

Sometimes, communications can be daunting. It seems the more we are connected, the more complicated it can become. It can even feel that there is more to keep track of as your business and personal communications needs grow. We have meetings, luncheons, appointments at work and things to take care of at home. The more we do, the more we need organizational assistance to help us balance it all. While Microsoft Outlook is not the answer to a balanced life, it certainly is the answer to organizing the chaos that comes with a busy schedule.

Agenda

Alter Outlook® to Work for You

  • Manage multiple accounts
  • Customize the navigation pane
  • Create and utilize quick steps
  • Use advanced find and search options
  • Fine tune the AutoComplete list

Take Messages to the Next Level

  • Redirect message replies and alter options for privacy
  • Delegate and limit access to others you choose
  • Set email message priority and request receipts
  • Get organized with junk email settings, customized rules and message thread cleanup

Master Calendars and Contacts

  • Overlay calendars to find schedule gaps and better examine your group’s availability
  • Schedule resources, set item times and convert messages into calendar items
  • Take advantage of reminders and meeting notes
  • Manage multiple address books to make the most out of your collected contact information
  • Use and create email forms – imagine the time you can save with form letters right at your fingertips!
  • Learn tips on how to maximize Outlook’s ability to talk to other Microsoft programs like OneNote® and Word