Your organization has amassed a jumble of records and files, both paper and electronic, that
needs to be managed and maintained. With so much information, how do you know which documents, files, and records to keep, which to
destroy, and how long to keep them?
The process of organizing, storing, archiving, and destroying your
organization's critical business documents can be very daunting. Not only is it important to know what information is stored and
where, it's imperative that your records management program keep your organization in compliance with government regulations. With
just one misstep, you could be putting your organization in legal jeopardy and risk fines, investigation, and possible
litigation.
In addition to ensuring all your personal records are kept efficiently,
learning what information should be kept confidential can be a sensitive topic for any organization. Not only does your
organization need a system put in place at the top, it's equally important for all of your employees to understand the nature of
that system and to be able to follow the policies and procedures you put in place.
Don't spend one more day struggling to weed through crammed file cabinets, boxes of
floppy disks and CDs, or old hard drives looking for the information you need! Create a records management system that streamlines
the storage and access of all your business-critical information — and keeps you legally compliant!
This power-packed 1-hour event will help you uncover specific techniques
and strategies for developing a records retention and destruction process that will save you time and effort in retrieving,
archiving, and destroying documents.
- Make sure that your electronic and paper documents will be better organized for easier, swifter access
- Ask questions to help determine how important or sensitive a particular record is
- Establish policy on various types of electronic records, including email, IM, Web content, and more
- Recognize a variety of government organizations and resources that can help you create a system that works for
your organization
- Understand the differences in procedures that should be taken for paper vs. electronic files
- Determine when keeping too much can be just as harmful as keeping too little
Now, more than ever, it is absolutely critical that you maintain accurate
records, be able to access them immediately, and store and dispose of them properly. This audio conference will give you a "crash
course" on everything you need to create a records management program, keep your program up-to-date, and ensure that employees
implement the policies and procedures you initiate. Keep your company running smoothly and efficiently, while maintaining legal
compliance!
The Do's and Don'ts of Records Retention and Destruction will
help you take control of your files, documents, and data and save you time and potential legal hassle down the road.
Sign up today, and get great training you can use to ensure your
records management program is efficient, effective, and up-to-date. In just one hour, gain the insights you need to get a handle on
what records, files, and documents to keep, what to eliminate, and when to do so — without risking any legal
repercussions!
What You'll Learn
- How to determine record importance and sensitivity
- Guidelines for access, retrieval, and storage of both paper and electronic files
- The do's and don'ts of disposal
- The lifecycle of a record — how to determine a record's retention and storage period
- Why email, voicemail, and IMs (instant messages) may qualify as records
- Safeguards for Web content — including blogs, cookies, and more; and how it may affect security of information
- The risks of removable media and the benefits of monitoring copy, scanner, and fax use
- The "Rulemakers" Guide to Retention
- And much more!
Who Will Benefit
HR staff, employee benefits professionals, small business owners, and any employee responsible for developing and/or maintaining an effective records retention, access and destruction program.
